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Privacy Policy

Privacy Policy – Oake Woods & Co

Effective Date: 01.01.2026

Oake Woods & Co (“we,” “our,” “us”) is committed to protecting your personal information in accordance with the Protection of Personal Information Act, 4 of 2013 (POPIA) of South Africa and applicable data protection regulations.

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1. Responsible Party

Oake Woods & Co

6 Negester North, Chanteclair Road
Onrusrivier, 7201
South Africa

Information Officer: Elmar van Tonder

Email: info@oakewoods.com
Tel: +27 (0)81 534 5604

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2. Information We Collect

We may collect and process the following personal information:

  • Name, company and role

  • Contact details such as email address, telephone number and address

  • Business correspondence and enquiries

  • Technical data including IP address, browser type, cookies and analytics data

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3. Purpose of Processing

Personal data is processed for the following purposes:

  • Responding to enquiries and communication requests

  • Providing information about products, services and partnerships

  • Contractual and business relationship management

  • Website performance analysis and improvement

  • Compliance with legal and regulatory obligations

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4. Sharing of Personal Data

We do not sell or rent personal information. Personal data may only be shared with:

  • Service providers required for operational purposes such as hosting or IT support

  • Legal or regulatory authorities where required by law

All third parties are required to process personal data in a manner consistent with this Privacy Policy.

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5. Data Retention

Personal data is retained only for as long as necessary to fulfil the purpose for which it was collected or as required by applicable law.

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6. Your Rights

In accordance with POPIA, you have the right to:

  • Request access to your personal data

  • Request correction or updating of inaccurate information

  • Request deletion of personal data where legally permissible

  • Object to processing or withdraw consent

Requests can be submitted to: info@oakewoods.com

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7. Security Measures

We implement appropriate technical and organisational measures to safeguard personal information against unauthorised access, loss or misuse. Please note that data transmitted via the internet, including email, may be subject to security risks beyond our control.

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8. Changes to this Privacy Policy

We reserve the right to update or amend this Privacy Policy at any time. Any changes will be published on this website together with the revised effective date.

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9. GDPR / EU Data Protection Notice

In addition to the South African Protection of Personal Information Act (POPIA), Oake Woods & Co complies with the requirements of the EU General Data Protection Regulation (GDPR) where applicable.

Personal data of users located in the European Union is processed only where a lawful basis exists under Article 6 GDPR, in particular for responding to enquiries, fulfilling contractual obligations, complying with legal requirements or based on legitimate interests.

EU data subjects have the right to request access to their personal data, rectification or erasure, restriction of processing, data portability and to object to processing in accordance with Articles 15–21 GDPR. Where processing is based on consent, consent may be withdrawn at any time.

EU users also have the right to lodge a complaint with a competent supervisory authority in their country of residence.

Requests relating to data protection and GDPR rights can be addressed to:
info@oakewoods.com

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